When creating custom fields, you have a few different field types available to you. Deciding which to use depends on your use case. We’ll go over the different field types to help make that decision easier for you.
Single-Select Fields
A single-select field is used to select a single option from a list of options and apply that to an asset. This field type has a lot of versatility, and can be used for many different use cases.
Here’s some example use cases:
An “Approval” field - use this field type to apply a review status to your assets such as Approved, In review, Needs review.
A “Rating” field - create a rating system for your assets and apply individual ratings to them such as ⭐ (1 star) - ⭐⭐⭐⭐ (4 star)
A “Status” field - apply a workflow status to your assets between different options such as In Progress, Backlog, Blocked, Completed.
Multi-Select Fields
Multi-select fields are very similar to single-select fields. They provide a list of options, but are used to select multiple options from that list. The options display as a list of checkboxes, so you can apply multiple to an asset. When the number of options exceeds 4, the rest are put into a dropdown. Don’t worry, they won’t display this way to users without edit permissions.
Here’s some example use cases:
A “Platforms” field - Let your users know what platforms your assets should be used on.
A “Categories” field - If your assets belong to multiple categories, you can apply those categories to assets with this field. Your assets can then be searched and filtered by these categories.
Date Fields
Date fields are used to apply a single date or a date range to your assets. When creating a date field, you won’t see any configurable options outside of the “Hide from public” option. This is because the only “option” for a Date field is setting the date, and you do that on the assets themselves!
Here’s some example use cases:
An “Expiration Date” field - use this to let your users know that certain assets have an expiration date and should not be used past it.
A “Campaign Date” field - use this on assets that are part of certain marketing campaigns to let users know how long that campaign is running, and that those assets should be using during that date range.
Text Fields
Text fields are very simple field types, you can use them to add any basic text to your assets such as a product SKU, a short note or description. Similar to Date fields, you won’t see any configurable options aside from the “Hide from public” option. You just enter text per asset.
Number Fields
Number fields are very similar to text fields, use them to add any numerical value to your assets. They also don’t have any configurable options as you just enter a value per asset once the custom field is created. Your assets can then be searched and filtered by the field (like all custom fields).
