Your Lingo Space has four different user roles that control what team members can access and do. Understanding these roles helps you invite the right people with the right permissions.
We'll also break down how roles and access can impact your billing. You can learn more about editors
The four roles
Owner
The Owner has full control over your space and is the sole user who can manage billing and subscription settings.
What the Owner can do:
All Admin capabilities (see below)
Access and manage billing and subscription settings
Transfer ownership to another team member
Billing: The Owner is always counted as an editor on your plan.
Note: As your browser our help docs, you may notice us refer to "Admins" and "Content Managers", assume this includes the owner.
Admin
Admins have full control over your Space and its content, team management and settings.
What Admins can do:
Access and manage the Library
Create and edit kits and portals
Invite and manage team members
Configure Space settings and themes
Set up integrations
Access insights and analytics
Billing: Admins are counted as editors on your plan.
Need to transfer ownership? Read transferring Space ownership
Content Manager
Content Managers can manage and organize assets in the Library and create kits, but have limited administrative access.
What Content Managers can do:
Access and manage the Library
Upload, tag, and organize assets
Create custom fields and saved views
Create and edit kits and portals
Share kits and portals
Update existing team member access
What Content Managers cannot do:
Invite team members
Access Space settings
Configure integrations
Access billing settings
Billing: Content Managers are always counted as editors on your plan.
Member
Members are typically consumers of your content - they can view and download from kits and portals they have access to, but cannot access the Library or create content by default.
What Members can do:
View portals they've been given access to
Access all Kits in the Portals they belong to
Download assets in those Kits
Be granted edit access to Kits they have access to (see note below)
What Members cannot do:
Access the Library
Create kits or portals
Upload or organize assets
Invite other team members
Important: Members can be granted edit access to specific kits. When given edit access, they can create and edit content in those kits only. They cannot access the Library.
Billing: Active members are counted as consumers by default. If they're granted edit access to one or more kits, they're counted as editors.
Learn more: Granting kit-level edit access to members
How access works
Understanding how these roles work together:
Library access
Admin, Content Manager: Full access
Member: No access (even with kit edit permissions)
Kit and portal creation
Admin, Content Manager: Can create and edit all kits and portals
Member: Can only edit kits they've been granted specific access to
Team management
Admin: Can invite and manage team members
Content Manager, Member: Cannot manage team members
Billing access
Owner (designated Admin): Full access
Admin, Content Manager, Member: No access
Choosing the right role
Make someone an Admin when:
They need to manage the team and Space settings
They should have full access to all content
They need to configure integrations and settings
Make someone a Content Manager when:
They need to upload and organize assets in the Library
They should create and manage kits
They don't need to manage team members or settings
Make someone a Member when:
They only need to view and use assets
They should access specific portals or kits
They might need to edit specific kits (grant edit access as needed)